VenCue

Features

Everything a venue needs.
Nothing it doesn't.

Ten features. Each one is here because a venue owner asked for it. Every screen tested with real weddings.

01 — Foundation

Event & Calendar Management

Every event in one place, from inquiry to celebration. A calendar you can actually work from, not just look at.

  • Month, week, and list views with drag-to-reschedule
  • Full workflow: inquiry → hold → booked → completed
  • Date holds with automatic expiration to prevent double-booking
  • Duplicate past events as templates for recurring couples

October 2026

‹ ›
S
M
T
W
T
F
S
·
·
·
·
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31

Upcoming

Oct 18

Johnson Wedding

Booked

Oct 25

Patel Wedding

Hold

Nov 08

Chen Wedding

Inquiry

02 — Differentiator

Drag-and-Drop Timeline Builder

The thing no other venue software gets right. Build a wedding day timeline in minutes, tag every entry to the vendors involved, and reuse it as a template next time.

  • Add entries with start / end times, location, notes, and vendor tags
  • Drag to reorder — timeline recalculates automatically
  • Save any timeline as a reusable template
  • Supports pre-wedding day sections (setup, rehearsal, room block)

Johnson Wedding · Oct 18

6 entries
12:00 PM

Photographer arrives

Hannah Dawn

Photo
2:30 PM

DJ setup

Nice Entertainment

DJ
4:00 PM

Florist final touches

Petal & Stem

Florist
5:00 PM

Ceremony begins

Key
6:30 PM

Dinner service

Southern Table

Catering
8:00 PM

Cake cutting

Sugar & Fig

Catering

03 — Coordination

Vendor Portal (Magic Link)

Vendors get a link. They tap it on their phone at the event. They see only what applies to them. No password, no app to install, no support ticket at 6am on a Saturday.

  • Filtered timeline showing only entries tagged to that vendor
  • Venue directions, parking notes, and load-in details
  • One-tap confirm-attendance button
  • "Viewed at" timestamps so you know who's opened it
9:41vencue.app
NE

Nice Entertainment

DJ · Johnson Wedding

The Ivy Estate

4823 Oak Ridge Rd · Load-in via south gate

Your timeline

2:30 PMDJ setup
5:00 PMCeremony music
7:30 PMReception starts
10:00 PMLast dance

04 — Cash Flow

Payment Tracking & Collection

Send a payment link. Money hits your Stripe account. VenCue tracks deposits, balances, and due dates automatically. Reminders go out on their own.

  • Stripe Connect: payments flow directly to your bank
  • Deposit + installment schedules per event
  • Automated payment reminders 14, 7, and 1 days before due
  • Auto-generated receipts, revenue reporting by month / quarter / year

Payments this quarter

12%

$58,400 / $72,000

Upcoming

Johnson Wedding$1,500

Due Oct 4

Patel Wedding$3,000

Due Oct 11

Chen Wedding$500

Due Oct 25

Recent payments

Sanchez Wedding$4,000

Sep 28

Kim Wedding$2,500

Sep 24

05 — Client Experience

Couple's Client Portal

One link. Couples see the timeline, their vendors, their payment status, and venue info. Fewer late-night emails asking "what time does the ceremony start again?"

  • Magic link access, no password ever
  • Real-time view of timeline and confirmed vendors
  • Pay balances directly through the portal
  • Venue policies, directions, and FAQ in one place

Your wedding

Emily & Michael Johnson

Oct 18, 2026 · The Ivy Estate

42

days to go

Balance

$3,500 paid / $4,000 remaining

Your vendors

HD

Hannah Dawn

Photographer

NE

Nice Entertainment

DJ

PS

Petal & Stem

Florist

06 — Coordination

Coordinator Access

Independent wedding coordinators get their own login. They can jump between all the venues they work at and edit timelines with permission — without you handing out your credentials.

  • Standalone coordinator accounts, independent of any single venue
  • Multi-venue dashboard showing every upcoming event they run
  • Granular edit permissions per assigned event
  • Same magic-link vendor coordination they already understand

Your events across 3 venues

Oct18

The Ivy Estate

Johnson Wedding · 150 guests · Franklin, TN

Booked
Oct25

Cedar Hollow Barn

Patel Wedding · 220 guests · Leipers Fork, TN

Booked
Nov08

Riverside Chapel

Chen Wedding · 90 guests · Nashville, TN

Hold

07 — Pipeline

Lead Management

The couple fills out an inquiry form on your website. VenCue creates the lead, tracks the source, and pushes it into a kanban you can actually run your sales pipeline from.

  • Embeddable inquiry form for your existing website
  • Kanban pipeline: new → contacted → toured → booked → lost
  • Source tracking so you know which channels convert
  • One-click convert lead to event when they book

New

2

Rivera

Sep 30

Nguyen

Sep 29

Contacted

1

Adams

Sep 28

Tour

2

Brooks

Oct 3

Diaz

Oct 5

Toured

1

Kim

Sep 22

Booked

1

Johnson

Sep 15

08 — Operations

Event Checklists & Tasks

Every event follows the same 47-step choreography. Build it once as a checklist template and every future event inherits it — with assignments, due dates, and status.

  • Save reusable checklist templates (setup, day-of, post-event)
  • Assign tasks to team members or vendors
  • Due dates with reminders when things slip
  • See at-a-glance completion status per event

Day-of checklist

3 / 6 done
Send contract to coupleSMSep 12
Confirm rentals with Chairs & Co.SMSep 20
Send final headcount to catererABOct 4
Walk-through with coupleSMOct 11
Confirm timeline with all vendorsABOct 14
Set up ceremony chairsTROct 18

09 — Referrals

Preferred Vendor Directory

Every venue has a mental Rolodex of trusted vendors. Put it on the internet. Couples browse the list, book direct, and everyone looks more professional.

  • Curate a preferred list per category (photographer, DJ, florist, etc.)
  • Rich vendor profiles with photos, links, and your notes
  • Couples browse from within their client portal
  • Optional referral tracking for future partner-tier features
HD

Hannah Dawn

Photographer

5.0
NE

Nice Entertainment

DJ

4.8
PS

Petal & Stem

Florist

4.9
ST

Southern Table

Catering

4.7
SF

Sugar & Fig

Bakery

4.9
GS

The Grand String

Music

5.0

10 — Insight

Analytics Dashboard

The numbers that answer "how's the business doing?" without exporting anything to a spreadsheet. Bookings, revenue, pace, conversion — all real-time.

  • Revenue by month, quarter, and year
  • Booking pace vs. last year (same-day, same-month, same-year)
  • Average event value and lead-to-booked conversion rate
  • Vendor usage stats to see which partners drive the most events

Revenue YTD

$412K

+18%

Avg event

$7,340

+4%

Lead conv.

34%

+6%

Revenue by month

Apr
May
Jun
Jul
Aug
Sep
Oct

Booking pace

This year Last year

Ready to see it in action?

Get on the early access list. We're onboarding our first 25 venues now.

Get early accessSee pricing